Financial Control and Accounts

Strong financial controls are essential for the effective running of an organisation. They help ensure work is carried out in an organised fashion with emergency buying and firefighting avoided. To achieve this various tools, reports and procedures are in place and include:

• Purchase order controls ensure that only authorised individuals can order.
• Monthly budget levels can be set above which only authorised purchase orders will be issued.
• Multi-level approvals can be set by person with limits set on purchase order value or accumulated total spend throughout the month.
• Supplier Invoice approval and payment authorisation is available.
• Reception cash controls can be set to ensure that what is collected is deposited to the bank and recorded.
• Delivery charges, best price checks, and over and under stocking warnings are highlighted prior to order confirmation.
• Purchase order history monitoring, tracking and checking of orders from issuance through supplier invoice to payment.
• Controls exist to ensure supplier invoices are not recorded and paid twice.

As everyone knows, summarising supplier invoices, classifying by category and data entering into an account package takes time and is prone to errors. To help minimise this work, increase the accuracy of information and speed the generation of financial information this interface lets you update your purchase and sales invoice transactions into Xero, QuickBooks, or any other package that accepts data imports.

The interface lets you link your own accounts package nominal ledger codes to your purchases and sales transactions so that when a transaction takes place it is automatically recorded with your nominal accounts letting you quickly and accurately upload detailed information and avoid long hours of data entry.

As a result, data entry is almost eliminated, data accuracy substantially improved and all with updates in seconds so that financial information can be quickly accessed and reported.